Administrative Assistant

Sunnyvale, CA, USA

Position Summary:

ESS is looking for an Administrative Assistant supporting our enterprise initiatives. We are looking for someone who is motivated, organized, and eager to learn and grow within our company! We have a culture of integrity, safety, caring about our people, customers, and delivering a superior service. The successful candidate will work closely in a professional office environment with our project managers and engineering staff, assisting in day-to-day coordination with clients, regulatory agencies, and project matters.

Essential Duties & Responsibilities

Reporting to the President, the administrative assistant will partner with managers, engineers, and staff to understand and provide necessary support
Timekeeping and recordkeeping
Organizing and scheduling submittal packets and information
Assisting with proposals by gathering needed information
Creating, proofreading, and editing documents, such as agreements and letters
Providing administrative assistance to all departments of the ESS portfolio
Event & meeting planning and preparation
Ordering and maintaining office supplies
Providing front desk reception and phone support
Coordination of vehicle maintenance and repair
Prepare appropriate paperwork (e.g. contracts, warranties, etc.) as directed.
Under minimal direction, formulate and define scope and objectives based on tasks.
Operates as a team member and as a team leader.
Advise on methods to improve business processes.
Perform all other assigned tasks and requirements as needed.

Minimum Qualifications & Requirements

High degree of personal/professional integrity, respect for privacy and confidentiality.
2+ years of customer service or professional office experience.
High school degree
Strong customer service skills.
Additional training/education, as well as business need, are available.
No travel required.
Incumbents must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.

Desired Qualifications

Proficient in Microsoft Office Suite, Google Suite and Proficiency in Adobe
Ability to think independently and produce results with minimal direction.
Demonstrated self-motivation and initiative on the job.
Ability to work and collaborate successfully with persons, programs, organizations, and agencies.
Ability to maintain a high level of communication skills and work well with a diverse group of people.

Why Electrical Safety Support

We provide excellent benefits such as 401k Retirement Plan, 3 weeks Paid Time Off, Holiday Pay, and Medical/Vision/Dental benefits as well as competitive wages. Visit our website at www.electricalsafetysupport.com to learn more about the company!

Competitive salary based on experience

Work Authorization

ESS will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F‐1, H‐1, H‐2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Equal Opportunity Employer

Electrical Safety Support is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to derek.strain@esselectrical.com.

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